GENERAL PURCHASING PROCEDURES

All purchases of goods and services require a purchase order number.
Purchase orders are issued by the Purchasing Department. Vendors should verify the purchase order number before delivering goods or services requested by a college or department employee. Unless a purchase order number is issued, no contract exists between vendor and the college.

When a delivery is made, a receiving report signed by the LSCS representative who received the products or service is required to be sent to the Accounts Payable Department before an invoice can be paid. Vendors should send all invoices to the LSCS Accounts Payable Department in accordance with the prices and terms on the purchase order.

ISSUING PURCHASE ORDERS

Purchases Under $10,000
The requesting department determines the product needed and prepares a requisition with the description of the material or services to be purchased. The Purchasing Department prices the materials and prepares a purchase order. Purchase Orders over $2,500 to $10,000 require at least three written quotations from any vendor. LSCS encourages Minority Vendor participation on all orders.

Purchases $10,000 or More
Purchases $10,000 to $24,999 require three quotations from the Approved Vendors List or through a bid or RFP.
Purchase Orders exceeding $24,999 require advertisement and must adhere to the competitive bid process.